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Director, Office of Postdoctoral Affairs

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

Once your application has been submitted a request will be sent to reference letter writers. Please be advised that your materials will not be reviewed by the committee until all three letters have been received.

Posting Details

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation or identity, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Indiana University’s non-discrimination statement is found in policy UA-01 at http://www.policies.iu.edu. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. The address for Indiana University’s Title IX Coordinator is: 400 E. 7th Street, Poplars 833, Bloomington, IN 47405. The Annual Security Reports, containing policy statements and crime statistics for Indiana University campuses, are available through Public Safety and the IU Police Department web sites at protect.iu.edu/police-safety/annual-reports/index.html. A paper copy will be provided upon request from Public Safety at iups@iu.edu.

Position Details

Title Director, Office of Postdoctoral Affairs
Specific Title
Appointment Type Academic Specialist
Department IUSM - Dean's Office
Campus IU School of Medicine Indianapolis
Position Summary

Position Responsibilities:

  • Maintain and further develop the Office of Postdoctoral Affairs at the IUSM
  • Develop and manage a database of IUSM postdoctoral fellows
  • Establish and maintain communications with IUSM postdoctoral fellows to develop a functional community in order to promote research collaborations, etc.
  • Conduct New Postdoc Orientation sessions
  • Assist IUSM facty to collect and maintain information required for submission of training grant applications to support postdoctoral fellow training programs.
  • Provide resources for IUSM facty to assist in the recruitment and retention of high quality postdoctoral fellows:

    • Develop a central clearinghouse to advertise available postdoctoral positions at the IUSM
    • Develop/collect materials for potential postdoctoral fellows describing available research, professional, and employment resources at the IUSM, IUPUI, IU, etc., and describe the advantages of the Indianapolis community
  • Enhance the website for the IUSM Office of Postdoctoral Affairs describing:

    • Available postdoctoral positions at the IUSM
    • Resources for current postdoctoral fellows
    • Resources for potential postdoctoral fellows
      Resources for IUSM faculty
    • Website will also provide links to:

      • IUSM research Departments, Centers, Institutes, support units
      • IUPUI resources
      • Indiana University resources
      • Community resources
  • Establish and support a chapter of the National Postdoctoral Association at the IUSM
  • Establish and support an advisory committee for the Office
  • Provide career and professional development resources for IUSM postdoctoral fellows, including the planning of events focused on career and professional development, in addition to other opportunities
  • Coordinate with other IUSM offices (graduate studies, facty development, etc.) to provide shared opportunities in exposing postdocs to non-traditional careers

    • Careers in academia
    • Careers in industry
    • Careers in government
  • Professional development: e.g.

    • Structure of federal granting agencies
    • Structure of independent granting agencies
    • Grant writing and research communication skills
    • Oral communication skills
    • IRB, IP, animals, project management, etc.
  • In constation with IUSM facty and staff, develop standard materials for the appointment and management of postdoctoral fellows
  • Explore relationships with local companies and agencies to increase the number, quality, and funding of postdoctoral training opportunities involving IUSM investigators
  • Coordinate and oversee an annual IUSM postdoctoral recruitment event
  • Coordinate with IUSM, IUPUI campus, University and community programs, including:

    • IUSM Graduate Division
    • IUPUI Preparing Future Facty and Professionals (PFFP) Program
    • IUPUI Career Services
    • IUPUI Graduate Office
    • Indiana University Graduate School
  • Explore ways to standardize appointment methods, benefit packages, etc. for IUSM postdocs in order to make postdoctoral training at the IUSM most attractive
  • Represent IUSM at regional and national meetings involving postdoctoral affairs in order to become familiar with the needs of postdocs nationally and to improve the IUSM Office of Postdoctoral Affairs
  • Develop relationships with regional academic institutions to coordinate resources, position openings and management of postdoctoral affairs
  • Manage the budget of the Office of Postdoctoral Affairs (except for the Director’s salary line)
  • Supervise any work of the Office of Postdoctoral Affairs not done by the Director (e.g., work study students)
  • Coordinate activities with the IUSM Graduate Division (e.g., IBMG Program for Ph.D. Study) in order to best support the overall needs of the Graduate Division
Basic Qualifications

Job requirements:
• Ph.D. (or equivalent) and postdoctoral experience
• Candidate must be able to work independently
• Candidate must have outstanding communications skills
• Candidate must be prepared to travel and work flexible hours
• A working knowledge of Microsoft Office programs is required
• A familiarity with federal granting agencies and their procedures is preferred
• Experience in postdoctoral/graduate student professional development is preferred
• An understanding of biological/biomedical sciences is preferred
• Experience with website development and management is preferred
• Familiarity with computer and database systems used by Indiana University is preferred

Salary will be commensurate with experience and qualifications.
Applications will be reviewed as received and the position will remain open until filled. http://grad.medicine.iu.edu.

Department Contact for Questions

Patti Holt
Director of Fiscal & HR Services
pholt@iu.edu

Additional Qualifications
Special Instructions

Once your application has been submitted a request will be sent to reference letter writers. Please be advised that your materials will not be reviewed by the committee until all three letters have been received.

Priority Application Review Deadline
Expected Start Date
OAA # IUSM002682016

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this position?
    • Personal Contact: At Professional Meeting or Conference
    • Personal Contact: Direct Contact by Search Committee
    • Personal Contact: Referred by colleague or advisor
    • Personal Contact: School of Medicine recruiter
    • Personal Contact: IUHP Physician Recruiter
    • Announcement: Other Journal or Magazine
    • Announcement: Other Website
  2. * Are you a dual career partner (your partner or spouse is already being recruited)?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Curriculum Vitae
  2. Letter of Application
Optional Documents